Fitness

Automated lead follow-up and scheduling for a fitness business

A HubSpot, n8n, and Twilio system that schedules follow-ups, runs a 30-day nurture, and respects the client's Australian time zone.

The Problem

Follow-up and scheduling were manual and repetitive, spread across the CRM and messaging tools, and timing mistakes happened across time zones.

What We Built

  • n8n workflows connected to HubSpot
  • Follow-up queue with scheduled sends
  • 30-day nurture sequence
  • Twilio messaging
  • Sydney time-zone handling for every send

Workflow

  1. 01New lead in HubSpot
  2. 02n8n picks it up
  3. 03Queued follow-up
  4. 04SMS via Twilio
  5. 0530-day nurture
  6. 06Booked call

Result

  • Automated follow-up scheduling
  • Reduced manual follow-up
  • Messages sent at the right local time

Lead follow-up and scheduling run automatically, connecting CRM data, messaging, and appointments.

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  • Reduced manual follow-up for staff
Built with GoHighLevel, Workflows, Calendars, SMS and email
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  • Automated first response
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  • Qualification answers saved to the CRM
Built with GoHighLevel, Retell AI, Funnels, SMS and email
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